Employee-related registration requirements

What has to be registered where and how if, for example, the employment status of one of my employees changes? A number of legal requirements must be followed, particularly regarding social security for your employees. You can find the relevant information and services here.

Services in Employee-related registration requirements

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Adjusting advance payments to the artists' social security fund
Do you expect to pay significantly lower fees to self-employed artists or publicists compared to the previous year? Then you can apply for a reduction in your monthly advance payments for the artists' social security contribution.
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Advise registered companies on the artists' social security contribution
If you have any questions about the artists' social security contribution, you can contact the Künstlersozialkasse.
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Apply for a contribution subsidy from the agricultural pension fund
Under certain conditions, you can receive a subsidy towards your contribution to the agricultural pension fund.
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Apply for a health insurance subsidy for pensioners from the agricultural pension fund
If you have voluntary or private health insurance, you can apply for a subsidy towards your health insurance.
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Apply for a temporary employment permit
If you want to lend employees to a third party, you need a permit to do so.
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Apply for exemption from compulsory insurance with the agricultural pension fund as an entrepreneur
Under certain conditions, you can be exempted from compulsory insurance with the Agricultural Pension Fund.
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Apply for exemption from compulsory insurance with the agricultural pension fund for income outside agriculture
Do you earn more than twelve times the annual mini-job limit outside of agriculture? Then, under certain conditions, you can be exempted from compulsory insurance with the Agricultural Pension Fund.
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Apply for payment relief for companies from the Artists' Social Security Fund
If your company is unable to pay the Artists' Social Insurance Fund's current claim on time, you can apply for payment relief.
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Apply for permission to count jobs with less than 18 hours per week towards a compulsory job
If your company employs severely disabled or equivalent disabled people for less than 18 hours per week, you can have them counted towards a compulsory job under certain conditions.
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Apply for, change or cancel voluntary insurance or supplementary insurance with statutory accident insurance
If you are not legally insured against accidents at work, you can apply for voluntary insurance. You can change or cancel your insurance at any time.
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Applying for an A1 certificate for an employee who is posted abroad in Europe
Are you an employer and planning to send employees abroad temporarily? To ensure that German social security law continues to apply, you must apply for an A1 certificate for your employees.
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Applying for reinstatement to the previous status with the Artists' Social Security Fund
Have you missed a statutory deadline for an application or notification? Then, under certain conditions, you can make up the missed deadline without any disadvantages.
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Applying for voluntary insurance and voluntary supplementary insurance in agricultural accident insurance
If you are not compulsorily insured through an employers' liability insurance association, you may be able to insure yourself voluntarily against accidents at work, commuting accidents and occupational illnesses. This option is also available for volunteers under certain conditions.
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Appoint an animal welfare officer
Owners of the following establishments must appoint one or more animal welfare officers and notify the competent authority of the appointment: Establishments in which animal...
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Appointing immission control officers
If you have newly appointed or dismissed an immission control officer or if there have been changes in their area of responsibility, you must report this to the responsible immission control authority.
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As an employee family member (Mifa) apply for exemption from compulsory insurance with the agricultural pension fund
If you work as a relative in an agricultural business, you can be exempted from compulsory insurance with the Agricultural Pension Fund under certain conditions.
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Carry out six-month transmission of the employment of persons working from home
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Check obligation to pay the artists' social security contribution on shareholder remuneration
If your partner works for you as an artist or journalist, you must pay artists' social security contributions on the remuneration under certain conditions.
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Communicate short-term mobility of company employees for the purpose of gainful employment (intra-company transfer)
If you have a residence permit from a member state of the European Union (EU) for the purpose of intra-corporate transfer, you can use it to enter Germany for a certain period of time and work there.
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Company audit by the Artists' Social Security Fund
Have you paid fees to self-employed persons for journalistic or artistic services? Then the Künstlersozialkasse (KSK) will check the correct declaration of these fees in your company.
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Company number for social security notifications assigned on request
As an employer, you must register your employees who are subject to social insurance contributions. You will need a company number for this.
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Deregistering employees for social insurance
If an employee leaves your company, you must report the end of the employment relationship to social insurance.
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Deregistration of companies or self-employed activities in agriculture, forestry or horticulture
If you stop your agricultural, forestry or horticultural business, you must report this to the Social Insurance for Agriculture, Forestry and Horticulture.
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Deregistration of your insured employee relatives (Mifas) from the agricultural health insurance fund or nursing care insurance fund as well as the agricultural old-age insurance fund
Your family members no longer work full-time in your company? Then you must deregister these family members with the Agricultural Health Insurance Fund and Old Age Insurance Fund.
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Display employment of persons in companies with X-ray equipment or interference emitters
Do you employ people who work with external X-ray equipment or external stray radiation sources and may be exposed to a dose higher than 1 mSv? Then you must report this to the competent authority, enclosing the necessary documents (notification).
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Display the person responsible for information in accordance with the Medicinal Products Act
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End international insurance with statutory accident insurance
If employees return prematurely after working abroad temporarily, you as the employer must report this to the accident insurance company.
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Enquire about your company's account balance with the artists' social security fund
If you have any questions about your tax account or need a current account statement, you can contact the Künstlersozialkasse.
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Filing an objection after a tax audit by the Artists' Social Security Fund
Do you disagree with the results of a tax audit? Then you can have the correctness of the decision checked by lodging an objection.
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Get internship for foreign students or university graduates confirmed
If you as a company or exchange organization would like to offer foreign students or university graduates an internship in Germany, you must obtain confirmation from the Federal Employment Agency in advance under certain conditions.
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Home work for which special hazard protection regulations apply
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Immediately register employees for social insurance (immediate registration)
As an employer, you are obliged in certain sectors to register your employees with social insurance before they take up employment.
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Inform the Deutsche Bundesbank and BaFin about new, changed or terminated shareholdings of banks and financial services institutions
If you, as a bank or financial services institution, acquire shareholdings in other companies, you must inform the Deutsche Bundesbank and the Federal Financial Supervisory Authority (BaFin). The same applies if your shareholdings change.
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Inform the Deutsche Bundesbank and BaFin of the execution, abandonment or change of the intention to appoint a person to the management or to authorize a person to act as an individual representative
If you as a bank or financial services company intend to appoint a managing director or authorize a person to represent your institution individually and have implemented, abandoned or changed this intention, you must inform BaFin.
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Inform the Deutsche Bundesbank and BaFin of the intention to appoint a managing director or authorize a person to act as an individual representative
If you as a bank or financial services company intend to appoint a person to the management or authorize a person to represent your institution individually, you must inform the Deutsche Bundesbank and BaFin.
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Informing the Deutsche Bundesbank and BaFin of the appointment of a member and deputy members of the administrative or supervisory body
If you, as a bank or financial services company, intend to appoint a member or deputy member of the administrative or supervisory body, you must inform the Deutsche Bundesbank and BaFin.
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Insure employees working temporarily abroad under statutory accident insurance
If your employees are working abroad temporarily and want the statutory accident insurance to continue to apply, you generally have to apply for this.
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Issue and submit certificate of employment or certificate of additional income
If your employees or the BA request a certificate of employment, you must send this to the BA. The same applies to a certificate of additional income if employees or persons working for you on a self-employed basis have applied for or are receiving regular cash benefits.
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Newly appointed legal or statutory representatives as well as personally liable partners in the course of a significant participation in an institution report
If you, as the owner of a significant shareholding in an institution in Germany, appoint a new legal or statutory representative or a new shareholder, you must notify BaFin and the Deutsche Bundesbank immediately.
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Notify employment of a pregnant or breastfeeding woman
If one of your employees has informed you that she is pregnant or breastfeeding, you must report this to the competent supervisory authority.
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Notify the appointment, change of duties or dismissal of a radiation protection officer
As the person responsible for radiation protection, you must inform the authority if you appoint or dismiss radiation protection officers. This also applies if the area of responsibility or the powers of radiation protection officers change.
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Notify the artists' social insurance fund of the company's mission
If you have given up or discontinued your business, you must inform the Künstlersozialkasse. The cessation of your company leads to the termination of the artists' social security contribution obligation.
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Notify the Federal Employment Agency of the posting of foreign workers to Germany within the framework of contracts for work and materials
If you, as a foreign company, wish to send foreign workers to Germany for a short period of time for assembly and disassembly work within the framework of contracts for work and materials, you must notify the Federal Employment Agency in advance under certain conditions.
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Notify the Künstlersozialkasse of any changes in legal circumstances.
If the legal circumstances of your company change, you must inform the Künstlersozialkasse. The change may affect your obligation to pay contributions.
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Notify the Künstlersozialkasse of changes to the company's basic data
You must inform the Künstlersozialkasse if your company's contact details change. You should also inform the Künstlersozialkasse if your contact details change.
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notify the Künstlersozialkasse of the change in the purpose of the company
If the object of your business has changed, you must inform the Künstlersozialkasse. The change may affect your obligation to pay contributions.
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Notify the management of the Chamber of Skilled Crafts of changes to personal data
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Obtaining a work permit for seasonal employment for foreign nationals
For the temporary employment of people from Georgia and the Republic of Moldova as seasonal workers, you as an employer must apply for a work permit from the Federal Employment Agency.
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Prepare and publish report on equality and equal pay
Under certain conditions, you as a private employer must prepare and publish a report on equality and equal pay. As an employer, you are obliged to treat all employees...
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Provide details of the person responsible for radiation protection
If the person responsible for radiation protection changes in your company, you must inform the competent authority.
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Register employees for social insurance
As an employer, you are obliged to register your employees with social insurance.
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Register employees of employers based abroad or lenders in the minimum wage registration portal
If you are an employer based abroad and employ people in Germany, you must register them via the minimum wage registration portal. The same applies if you hire temporary workers from a temporary employment agency based abroad.
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Registering a new company or self-employed activity in agriculture, forestry or horticulture
Are you setting up or taking over an agricultural, forestry or horticultural business? Then you must register it with the Social Insurance for Agriculture, Forestry and Horticulture (SVLFG).
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Registering or re-registering a company with the artists' social security fund
If you run a company that is liable to pay social security contributions, you must register your company with the Künstlersozialkasse.
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Registering the employment of domestic help with the statutory accident insurance
You are obliged to register all persons employed in your private household for statutory accident insurance and to inform your accident insurance fund of any changes.
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Report a suspected occupational disease to the statutory accident insurance fund
If you have indications that an occupational disease may be present, you have the option of reporting this to your employer's liability insurance association or accident insurance fund.
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Report a work, commuting or school accident to the statutory accident insurance provider
If a work, commuting or school accident has occurred in your company or institution, you must report it to your relevant employers' liability insurance association or accident insurance fund.
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Report and pay social security contributions for employees
As an employer, you are obliged to submit monthly contribution statements for your employees to the social security authorities and to pay the social security contributions specified therein.
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Report changes in the agricultural, forestry or horticultural business or self-employed activity in agriculture, forestry or horticulture
Has something changed in your agricultural business? You must report this to the Social Insurance for Agriculture, Forestry and Horticulture.
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Report employment of domestic help and other household-related services on a mini-job basis
If you employ domestic help on a mini-job basis, you must register them using the household cheque procedure.
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Report first-time employment of people working from home
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Report months spent abroad by employees to the statutory accident insurance
If your employees have worked abroad, you must report the duration to your employer's liability insurance association or the German Federal and Railway Accident Insurance Fund on request.
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Report payroll totals to the accident insurance institution
As a company, you must submit your employees' wage statements digitally.
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Report remuneration subject to contributions for employees
If you employ staff, you must report their pay to the social security authorities.
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Report work and commuting accidents to agricultural accident insurance
If an accident at work has occurred in your company or institution, you must report it to the accident insurance company.
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Reporting a qualified person under the Medicines Act
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Reporting secondary activities as a manager of a credit institution
Do you manage a credit institution? Then you have a personal duty of disclosure to the Federal Financial Supervisory Authority (BaFin) regarding your activities at other companies.
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Reporting the hiring out of employees
Is your company facing short-time working or redundancies? Then, under certain conditions, you may lend workers to third parties without permission if you notify the employment agency in advance.
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Request a certificate of contributions paid to the agricultural pension fund
Do you need a certificate of the contributions you have paid to the pension fund for your income tax return? You can request this certificate free of charge.
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Request a clearance certificate for companies covered by statutory accident insurance
Is your company a member of a trade association or accident insurance fund and has paid the statutory accident insurance contributions? Then you can prove this with a certificate of non-objection to the main company or contracted companies.
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Request to a company to register with the artists' social security fund
You have not yet fulfilled your obligation to self-report and the Künstlersozialkasse has written to you to check your obligation to pay contributions.
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Requesting the participation of children at events
If you would like children to help organize events, including rehearsals, you will need an exceptional permit from the health and safety authority.
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Requesting the withdrawal of a decision by the Artists' Social Security Fund
If it turns out that a decision by the Künstlersozialkasse is incorrect, it will revoke it under certain conditions.
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Result of a company audit by the German Pension Insurance
If the German Pension Insurance has checked you or your company, the Künstlersozialkasse will accept the result of this check.
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Show management dismissal
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Show management of the Chamber of Crafts
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Show person responsible for explosives
The written appointment of a responsible person must be reported to the competent authority. The person must have a valid certificate of competence for handling explosives.
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Submit annual declaration for artists' social security contributions
If your company is registered with the Künstlersozialkasse, you generally have to submit an annual remuneration report. The Künstlersozialkasse needs this report in order to calculate the amount of the artists' social security contribution you have to pay.
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Take advantage of advice on the obligation to pay artists' social security contributions at information events
Would you like to find out about the artists' social security contribution obligation for your company? Then you can take part in an information event organized by the Artists' Social Security Fund under certain conditions.